Program Facilitator

 

CHILD SAFEGUARDING: 

Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

 

ROLE PURPOSE:  - Program Facilitator 

The Program Facilitator is responsible for providing administrative support to the WFP project and carry out activities in finance including petty cash management. She/he will facilitate the project training and workshops and assist with quality control, financial reporting, monitoring, and Program activity. The role holder will also assist in ensuring appropriate systems and procedures (payroll, cash management, vendor payments, budgeting, and other related to financial management) are in place to properly disburse, account, budget, and report project funds that are cost-effective, timely, have proper internal controls and comply with SCI internal policy procedure.

SCOPE OF ROLE: 

 

Reports to: Nutrition Program Manager 

 

Job-specific roles and responsibilities

• Assis the Field Office and facilitation of training, workshops, and other events in supporting the program manager without compromising the project's advance payment management 
• Provide administrative assistance to the program manager as necessary 
• Ensure that all incentive payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by budget holders 
• Prepares bank payment vouchers for approved payments and effect the payment.
• Ensure supplier/vendors are paid on time and legal receipt is received for all effected payments and attach to the payment documents.
• Handle petty cash of the field office and maintain proper petty cash recording/register 
• Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program.
• Follow up on staff work advance and travel advance to be settled timely.
• Properly coding of all bank and petty cash transactions as per chart of account coding classification. 
• Collect cash with appropriate voucher and deposit cash collections intact to bank account.
• Ensure safe custody of Filed office’s Petty Cash fund, uncollected cheque, new cheque pads & bid bonds, and other legal documents related to finance.
• Prepare General Ledger and Cash Offline Spread sheet (GLACOSE for all transactions that to be reviewed and posted by the Financial Accountant 

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved 

Ambition

• Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength 
• Approachable, good listener, easy to talk to

Creativity

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks 

Integrity 

• Honest, encourages openness and transparency

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES

QUALIFICATION

• BA degree in accounting or equivalent combination of education and work experience 

EXPEREINCE

• Minimum 3 years of relevant experience, 
• Computer knowledge in MS Office (Excel, Word, Outlook)
• Knowhow of different Accounting Software’s 
• Experience in handling petty cash is required for this role.

 

KNOWLEDGE SKILLS AND ABILITY 

• Strong training skill
• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Commitment to Save the Children values
• Teams, in the event of emergencies

 

COMPETENCIES  

SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.

 

Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.

 

• Engaging ( align with Collaboration, Creativity,  
• Networking: Builds and use sustainable relationship to support the work of save the children
• Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people andperspectives; knows when to leadand when to follow and how to ensure effective cross-boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.